Styles file

The Fashione Styles File module is the main Back Office module. Its main purpose is to create and maintain your style products file.

The Fashione Styles File uses the Style x Colour x Size Matrix. This means that you only need to create one style and colour and select the right sizes scale to create all the different product variances at style x colour x size level.

This slideshow will show you how to create your own product file using the Styles File module.

Add a new style

How to add a new style file?

To Add a new style file, you first need to click on Add button.

Then you will have to select the supplier for this style.

Usually, you will have setup your suppliers prior to adding new styles.

Add a new supplier

If the supplier is not on the supplier list then you can add a new supplier easily and quickly by clicking on [+].

When the Add New popup window appears you just need to enter the supplier name on the box and click on OK button.

A supplier will then be created and it will be automatically selected for your new product.

Enter supplier style name

Once you have selected the supplier, you will have to enter the supplier style name.

If your supplier uses a supplier ref or code, to define colour codes or styles packages or collections, you can also enter this code on the style ref field.

Otherwise you can leave this blank.

Enter your own description

Now you can enter your own product description.

This is a very important field, due to the fact that is used on the customer receipts, reports and on the website product description.

So you should try and be as descriptive as possible here.

Select style colour

Once you have entered your product description, you will have to select your own style colour name.

Usually you would have setup your colours prior to adding a new style.

But, if you have not you can easily add a new colour by clicking on [+].

Select style season

Now you will have to select the season for this style.

The season field is important to help you group styles that belong to a particular season and also to place orders for a specific season.

Again, you can add new seasons on the fly by clicking on [+].

Select style category

Fashione lets you group your products by category, department and sub-department.

This is very useful to help you generate reports based on category, department and even sub-department levels.

It all depends how in depth you want your figures to be generated.

In principle, the more you put in the more you get out from the system.

Select style department

Once you have selected the category for your style, you will have to select the style`s department.

You can add new departments on the fly by clicking on [+].

Select style sub-department

Once you have selected the style`s department you will have also to select a sub-department for your new style.

You can also add new sub-departments on the fly by clicking on [+].

Select style brand

You can also select a brand or manufacturer for your style.

This can be the same or different from your style`s supplier.

You can add new brands on the fly by clicking on [+].

Select style sizes scale

You will have to select the right sizes scale for your style.

This is the most important field when creating your new style.

It will determine how many PLUs or barcodes will be generated depending on how many sizes your sizes scale has.

For example a sizes scale:
6 8 10 12 14 16

Will generate 6 PLUs.

Select style VAT rate

To help you calculate your profit margins and how much VAT you will be paying, you need to select the right VAT rate for your new style.

You can add new VAT rates on fly by clicking on [+].

Enter style cost price

You will have to enter how much this style costs you.

The cost price must include VAT.

Then you can decide how much markup you want to have for this style, and the retail price is automatically calculated for you.

Enter style retail price

Once you have enter the cost price, you can also enter the retail price including VAT.

This is the price that will be shown on your receipts, price labels and reports.

Enter case units

This field is optional. It is only useful if you sell goods in packs or cases.

If you do, then you will have to enter how many units are in a case here.

By default, this is always be one [1].

Enter case price

This field is optional.

Enter a case price including VAT, if you sell this style in packs or cases.

By default uses the same price as the retail price.

Select style e-commerce status

Finally, you can select if you want to sell this style online on your e-commerce website or not.

Please note that only styles with e-commerce status set to YES will be uploaded to your website.

Saving your style

Once you have entered all the style information, you will have to click on Save button, to save the new style to your Styles File.

This means that PLUs or barcodes will be created for each size on this styles sizes scale.

And you will not have to create a new product file for each size.

Once you click save, the new style colour will appear on the style colours list.

Repeat new colours

If your style comes in a range of several colours, you can repeat the same style information for all the style colours, by simply, clicking on the Colour button.

Then you can select the colours you want to repeat.

Once you have clicked on OK button, the system will generate a new PLU or barcode for each style, colour and size combination.

Maintaining your style stock levels

You can control your style stock levels, by clicking on Stock button at the bottom of the page.

Then the stock window will appear with the stock levels for this style. You can have different stock levels for each branch you have.

You can add or edit stock levels manually here.

Also, you can select if you want to create barcode labels for this style on this page.

Add style image

This is optional.

You can also add an image or photo to your style.

This image will appear on the EPOS system.

This can be useful to help you find styles more quickly and easily.